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Coordinating the SACE Stage 1 moderation
In Stage 1 subjects, student work is assessed entirely by the school. To make sure that students' work is marked consistently no matter where they attend school, the subjects that students study to meet the compulsory requirements of the SACE are moderated.
Moderation is part of the confirming phase of the quality assurance cycle. Learn more about the quality assurance cycle, including your roles and responsibilities.
Use the list of Stage 1 key dates to plan your year.
On this page
- Purpose
- Stage 1 moderation infographic
- Stage 1 EIF front loaded moderation infographic
- Stage 1 Moderation – subjects required information for schools
- Forms and supporting documents
- FAQs
- Definitions
- Schedule
- Participation
- The SACE Board's responsibilities
- The SACE Officer's responsibilities
- Principals, SACE coordinators, and principals' delegate responsibilities
- Teachers' responsibilities
- Guidelines for moderators and supervisors
- Moderation feedback
Purpose
Moderation at Stage 1:
- confirms that students have met the compulsory Stage 1 requirements of the SACE.
- ensures that the performance standards in Stage 1 English and mathematics subjects and Exploring Identities and Futures have been applied consistently
- ensures that school-assessed results awarded to students across all schools are comparable
- provides valid and fair school assessment results for students.
Which subjects are moderated at Stage 1?
Subjects that meet the compulsory requirements of the SACE are moderated:
| Subject name | Code |
|---|---|
| Exploring Identities and Futures | EIF |
| English |
ESH |
|
Essential English |
ETE |
|
English as an Additional Language |
EAL |
|
Mathematics |
MAM |
| General Mathematics | MGM |
| Essential Mathematics | MEM |
Operating principles
The following operating principles underpin the moderation procedures for SACE subjects at Stage 1:
Achievement order
Moderation decisions maintain the order of student achievement in the school assessment.
Consistency
Fairness
A student is neither advantaged nor disadvantaged by having their work included in the sample submitted for moderation.
Interdependence and responsibility
The procedures for assuring the integrity of SACE assessments are based on the interconnected and complementary responsibilities of the students, the teacher, school leaders, and the SACE Board in the assessment process.
Sampling
Transparency
The procedures for assuring the integrity of SACE assessments are explicit and open to scrutiny.
Validity
Moderation seeks to confirm the school's assessment decisions about student achievement, based on the assumption that the learning requirements, assessment design criteria, and specifications of the subject outline have been followed and that the performance standards have been interpreted consistently.
Stage 1 moderation infographic
- Download a copy of the Stage 1 moderation infographic [PDF 114KB]
- Download Instruction Guide Stage 1 Moderation [PDF 222KB]
Stage 1 EIF front loaded moderation infographic
- Download information about front-loaded moderation [PPTX 754KB]
- Download a copy of the Stage 1 EIF front loaded moderation infographic [PDF 129KB]
- Download Instruction Guide EIF front loaded moderation [PDF 292KB]
Stage 1 Moderation – subjects required information for schools
Subjects required for Stage 1 Moderation are now visible on the Schools Online home page.
Schools Online screenshot
All subjects due in the current year will appear in semester 1. In semester 2 any subjects that were confirmed in semester 1 will no longer appear.
Please note that subjects may appear on the list because:
- triennial cycle has lapsed, and they are due in the current year.
- they have not been taught previously at the school.
- they have not been confirmed for two consecutive years.
Forms and supporting documents
- Stage 1 moderation and review schedule - semester 1, 2024 [PDF 78KB]
- Results submission - Stage 1 (information sheet 28)
- Stage 1 moderation process flowchart [PDF 430KB]
- Preparing materials for Stage 1 and Stage 2 Modified Subjects Review submission [PDF 129KB]
- Guidelines for responding to Stage 1 moderation feedback [DOC 1MB]
FAQs
How do I know if I have been requested for Stage 1 moderation?
Schools Online users with Principal’s Delegate access can see the subjects required for moderation for the current year.
Teachers can see a notification on their SACE Class Summary in Schools Online if their subject is due for moderation in the current year when at least one student is enrolled in the class.
Where a class is enrolled late (after the due date) teachers and SACE Coordinators should check the moderation requirements (home screen and SACE Class Summary screen) to ensure they are aware of whether samples are required.
If a subject is confirmed in semester 1, the subject will not appear in Schools Online after semester 1 results release.
What subjects are moderated at Stage 1 moderation?
Stage 1 English, and mathematics subjects are required for Stage 1 moderation.
Exploring Identities and Futures is not moderated at the end of the semester, samples are submitted earlier in the semester and moderated at front loaded moderation.
I came to moderation last year, why am I being requested again?
Schools participate in moderation for Stage 1 English and mathematics subjects until their results are confirmed for two consecutive years.
Once schools have been confirmed in two consecutive years, they are moved onto the triennial cycle and are only required for moderation every three years. If a school’s results are not confirmed at moderation, they will be requested to return to moderation for the next two years.
There are two Stage 1 moderation cycles within a year, one in June and one in November. The moderation requirement is determined by how schools enrol their classes, for example, if a subject is enrolled (results due June) a sample is required in semester 1. If a school is not confirmed in one cycle and have enrolments again the following cycle they will be requested to submit a sample again.
When do I have to submit materials by?
All materials must be submitted to the SACE Board by the submission deadline for that semester. This can will appear on the online calendar as well as the SACE Class Summary screen for teachers.
How do I submit materials?
Submission is via the SACE Class Summary screen in Schools Online. The Moderation Submission link will appear on the class list when there is at least one student enrolled in the class.
How many samples are required for each subject?
A maximum of 6 student samples is required for each subject. The 6 student samples should be a representative of the school’s interpretation and application of the performance standards in the subject at the C and D grades.
Within the maximum of up to 6 student samples, up to 3 student samples should reflect an overall C grade, and up to 3 student samples should reflect an overall D grade.
For Mathematics and English subjects, a minimum of two tasks must be submitted per sample and there must be one task from each assessment type.
What if I don’t have C or D samples?
If there are no results in the C or D grades, schools should select up to 3 student samples from the adjacent grades for the moderation sample.
What if I only have one sample?
Schools with enrolments in subjects requested for Stage 1 moderation are required to submit at least one student sample.
One sample may be submitted to SACE for moderation regardless of its grade band if that is all the student samples a school has for that moderation cycle.
What do I do if my class has not completed all tasks for the year?
At Stage 1, a student sample may be submitted before the final task has been completed. For English and mathematics subjects, a minimum of 2 tasks must be submitted. A task must be submitted from each assessment type in the sample.
If the minimum number of tasks have not been completed by a student in your class, that student should not be included in the sample.
How do I upload my materials to SACE?
Teachers submit their moderation samples via Schools Online. A link will appear on the teachers’ SACE Class Summary screen when the subject is required for moderation and there is at least one student enrolled in the subject.
Are there different naming conventions for Stage 1 moderation?
Yes, Stage 1 moderation does have its own naming conventions. For further instructions regarding naming conventions and packing instructions please see our Preparing materials for Stage 1 Moderation submission guide.
What is a ‘teacher pack’?
A teacher pack is a combined document which is submitted along with student samples to support the moderation process.
The teacher pack must include a copy of:
- learning and assessment plan(s) (LAP)
- assessment task sheets
- relevant supporting materials, e.g. answer guides, mark schemes, rubrics, specific features of the assessment design criteria, solutions for skills and applications tasks for the mathematics subjects.
What happens if my grades aren’t confirmed at Stage 1 moderation?
The purpose of Stage 1 moderation feedback is to provide information that schools can use to confirm or adjust (as appropriate) final grades.
When you receive your feedback consider:
- any tasks completed since moderation.
- If your moderation sample was pending completion of the final assessment tasks, review and adjust student’s final grades if appropriate to reflect significant achievement in the final assessment task.
- amending ‘D’ results for students to a ‘P’ pending status and returning to moderation during the next cycle
Definitions
Assessment types - subject outlines specify different types of assessments that students are to undertake. An assessment type may comprise one or more tasks.
Student sample - the total work of one student, completed according to the approved learning and assessment plan and marked by the teacher according to the performance standards. This work should be uploaded as a single file (excluding multimedia). The student sample might not include the final task.
Grade band - the five bands of achievement described in the performance standards: A, B, C, D, and E.
Moderation sample - up to 6 student samples selected by a school to represent the school's assessment decisions at the C and D grades. Important note: A minimum of two assessments must be provided in each sample. Samples submitted must provide evidence of more than one assessment type.
This includes a Teacher Pack – a combined document which comprises of:
- learning and assessment plan(s)
- assessment task sheets
- relevant supporting materials, e.g. answer guides, mark schemes, rubrics, specific features of the assessment design criteria, solutions for skills and applications tasks (for mathematics subjects).
Schedule
Participation
Schools that are requested to participate in Stage 1 moderation
Schools participate in moderation for Stage 1 Exploring Identities and Futures and the Stage 1 English and mathematics subjects offered by the school until their results are confirmed for two consecutive years. Where results have been confirmed in EIF or an English or mathematics subject in two consecutive years (e.g. 2019 and 2020) schools move to a longer moderation cycle for that subject (i.e. once every three years).
Principal’s Delegates will be able to view the Moderation/Review dashboard to see which subjects are due for moderation in the current year. Teachers can log into Schools Online and see if their subject is due for moderation on their class list as soon as at least one student has been enrolled in the class.
Schools that are not requested to participate in Stage 1 moderation
Schools that have moved to the longer moderation cycle should have processes in place to ensure that students’ results in the subject(s) reflect the state-wide interpretation and application of the performance standards.
The SACE Board's responsibilities
Pre-moderation
The SACE Board:
- appoints a SACE Officer to lead and support the moderation process for each Stage 1 English and mathematics subject and Exploring Identities and Futures
- asks schools to nominate teacher(s) to act as moderators.
During moderation
The SACE Board:
- ensures that moderators and supervisors are not allocated to moderate/supervise: their own school, or schools with which they have an association or a conflict of interest
- trains moderators/supervisors in the moderation/supervision procedures
- requires all assessment panel members to declare any potential conflicts of interest
- requires all assessment panel members to maintain confidentiality throughout and after the moderation process in accordance with the SACE Board's Code of Conduct
- ensures the security of the school and student results, information, and materials.
After moderation
The SACE Board:
- populates feedback for Stage 1 moderation in Schools Online
- advises the SACE Coordinator and teachers once feedback is available in Schools Online.
The SACE Officer's responsibilities
Before and during moderation
The SACE Officer:
- leads and oversees the moderation process
- develops benchmarking course in PLATO before moderation begins using common sets of student materials for each subject and training moderators to use evidence of learning in student materials to support assessment decisions
- ensures that moderators and supervisors apply the performance standards consistently throughout the moderation process
- monitors moderators' and supervisors' decisions
- reviews moderators' and supervisors' decisions before adjustments are recommended
- supervises the collection of potential examples of assessment tasks and student work to be used as future clarifying benchmark and support materials.
After moderation
The SACE Officer:
- checks the feedback resulting from moderation and indicates it has been quality assured.
Principals, SACE coordinators, and principals' delegate responsibilities
Pre-moderation
Principals:
- approve school-developed and pre-approved LAPs that have been adapted
- liaise with Schools Online operators and teachers of Stage 1 subjects that are to be moderated to ensure enrolment data is correct and entered by the enrolment due date
- ensure that teachers are aware of the subject's sample submission due date and that they plan their learning and assessment programs so that all tasks, or all except the final task, are marked and available for moderation by the submission due date
- ensure their school submits moderation materials for each subject requested for moderation - irrespective of the number of classes for that subject in the school
- ensure that results presented at moderation reflect the school's application of the performance standard by all teacher for the subject(s) to be moderated
- oversee the process of uploading teacher packs and student samples to Schools Online.
Nominating moderators
- if requested by the SACE Board, nominates teacher(s) to act as moderators
- ensures nominated teachers are aware of their nomination, agree to follow the 'Guidelines for moderators and supervisors' and are released to participate in moderation on the date(s) listed in the moderation schedule
- may nominate additional moderators if they have teachers who would benefit from participating in Stage 1 moderation. These teachers are placed on a reserve list and are contacted by the SACE Board if required.
After moderation
Principals:
- ensure that feedback regarding any adjustments to students' results is actioned according to recommendations made through the moderation process.
Final results entered by teachers in Schools Online reflect the outcomes of moderation, or the confirming processes within the school for subjects that were not moderated by the SACE Board.
Teachers' responsibilities
Pre-moderation
Teachers:
- ensure that all tasks (or all pending completion of the final task) in the approved LAP are completed and marked before moderation materials are submitted
- combine the result for each assessment type, considering weightings, to reach a final subject grade in the range A to E
- identify students with results in the C and D grades
Preparing for moderation
The moderation sample can be selected from only one class or teachers can submit samples from various classes in each subject.
Teachers:
- select student samples that are representative of the school's interpretation and application (that of all teachers) of the performance standards in the subject upload in Moderation Submission screen in Schools Online.
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Important note: A minimum of two assessments must be provided in each sample. Samples submitted must provide evidence of more than one assessment type.
If there are no results in the C and D grades, schools should select student work from the adjacent grades for the moderation sample.
Teachers prepare:
- the student samples
- a teacher pack
Student samples include:
- an entire marked set of student work (or a minimum of two assessments)
- Samples submitted must provide evidence of more than one assessment type
The teacher pack includes:
- the approved LAP
- assessment task sheets
- any associated guide for each task (e.g. marks scheme, rubric, specific features of the assessment design criteria, solutions for skills and applications tasks)
Teachers:
- retain, or maintain access to, student evidence for the rest of the cohort for each subject that is being moderated, until the SACE Board has released Stage 1 results to students
- check that correct naming conventions are used
- upload the teacher pack and student samples via the Moderation Submission link on their class list in Schools Online and send to Principal's Delegate.
Student work that is missing evidence due to special provisions, misplaced work, or failure to complete a task should not be included in the moderation sample.
After moderation
Teachers:
- review feedback and guidelines for responding to Stage 1 moderation
- ensure that students' final results reflect the outcome of moderation and of the confirming processes within the school (including those subjects that were not required for moderation by the SACE Board)
Teachers (in consultation with principals) may decide to use the following result codes, in addition to A-E grades, when reporting students' results to the SACE Board:
P - the result is pending. Students with result code P will not receive a result in that results period, and will have their enrolment rolled over to the next results period. P may be used for students who cannot be confirmed as achieving at least a C grade after moderation (or after confirming processes within the school). Students with result code P are expected to provide additional evidence to achieve a C grade or better.
Students results can then be updated in Schools Online in the subsequent results period. Results cannot be submitted via a Change of Results Request form.
N - There is insufficient evidence of learning to meet the E grade as described in the performance standards (i.e. no result). Students with result code N will not be awarded any credits.
W - The student has withdrawn from the subject. Students with result code W will not be awarded any credits.
Queries about moderation feedback or submitting final results should be directed to the SACE Board.
Guidelines for moderators and supervisors
Moderators and supervisors:
- complete the following before they begin moderating/supervising:
- declare any conflicts of interest and sign a code of conduct and conflict of interest form
- participate in online benchmarking activities
- participate in moderator or supervisor training
- participate in moderation/supervision for the duration of moderation for a subject, according to the SACE Board schedule.
- moderate/supervise according to the moderation procedures and the instructions from the SACE Officer
- identify potential support materials
- identify potential breaches of rules
- are not to moderate or supervise the work of students from the school at which they teach or with which they have a conflict of interest
- are not to contribute to discussion related to the moderation of any school at which they teach or with which they have a conflict of interest
- are not to access information related to the outcome of the moderation or supervision process for any school at which they teach or with which they have a conflict of interest.
- maintain confidentiality of information about students’ results and schools before, during, and after the moderation process
- familiarise themselves with the ICAC information.
- ensure the security of school and student results, information, and materials during and after the moderation process.
Moderation process
Moderators and supervisors:
- work independently in Schools Online Stage 1 moderation system
- communicate with SACE Board staff and moderators/supervisors via Microsoft Teams
- 3. are randomly allocated moderation tasks to moderate
- view the student samples to ensure:
- an overall subject grade (with an indication of how the result was determined)
- an entire set of marked student work (or all work pending completion of the final task)
- assessment task sheets and any associated guide for each task
- a copy of the learning and assessment plan(s) (and addendum, if applicable)
5. review the student sample according to the following information.
This has been moved from above If any material is missing, the SACE Board will not contact the schools for additional materials.
The moderator/supervisor uses the moderation guidelines to review two C and two D student samples. If there are no C or D grade student samples, the moderator reviews student samples in adjacent grades.
Examples of the evidence moderators/supervisors would expect to see when reviewing student sample:
| Student sample | Student sample should contain |
|---|---|
| C student sample with similar respective weightings for the assessment types | Evidence demonstrating specific features predominantly in the C grade band. |
| C student sample with significantly different respective weightings for the assessment types | Evidence demonstrating, in the assessment type with the greatest weighting, specific features predominantly in the C grade band. |
If the moderator/supervisor confirms the two student sample grade(s) they recommend that all grades in the moderation sample are consistent and confirmed.
If the moderator/supervisor are unable to confirm or adjust a student sample grade(s), noting inconsistencies in the two samples they review one more student sample at that grade (if available) to make a recommendation based on the majority. For example, the third C sample is confirmed the overall grade is confirmed. If there is not a third student sample the moderator will confirm the grades assigned by the school.
- Moderators view student samples in Schools Online
- Moderators provide a recommendation to either confirm or adjust results
- Where a moderator has recommended an adjustment a superview will review the proposed recommendations to adjust results to ensure that they reflect the statewide interpretation and application of the performance standards. Any adjustments must be based on the substantive evidence viewed from the moderation sample, the performance standards, and the specifications of the relevant subject outline.
Supervisors either confirm or adjust results - SACE Officers quality assure the Stage 1 moderation outcomes and feedback form.
Confirming results
Results are confirmed when most student samples in the moderation sample demonstrate evidence of the assessment design criteria and associated specific features at the grade level(s) reported by the school.
Adjusting results
An adjustment from one grade band to another grade band (e.g. C to D) is made when most of the student samples in the moderation sample consistently demonstrate evidence of the assessment design criteria and associated specific features in a different grade band. Adjustments are not usually made on the basis of a single inconsistently assigned student sample grade.
Moderation feedback
The SACE Board:
- provides feedback via SACE Class Summary screen in Schools Online.
Schools and teachers:
- carefully consider this feedback and use it to finalise grades by making sure that their final results are consistent with the grades recommended for the moderation sample.