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Coordinating the SACE Getting started

Learn what your responsibilities are as a SACE coordinator and get up-to-date with the latest changes in the SACE.

Create opportunities for students to thrive by helping parents, students, and your school understand how to make the most of the SACE.

New to this role? Take our course.

New in 2021

To help students thrive, we are continually evolving the SACE. This means our processes and curriculum also change over time. Make sure you're across the changes in 2021. You may also benefit from attending one of our SACE management events in March.

Subject changes

E-exams

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Q & A session from 10 March 2021

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Start-of-year checklist

A list of administration tasks to get you and your school ready for the year.

Task Why is this important? How do I do this?
Update your school details For us to deliver the best service, we need your most up-to-date details.

For more, see My school details.
Confirm your school contact information using the form we send you early in the year.

You can also update principal and SACE coordinator mobile numbers in Schools Online at any time.
Access school reports from last year We provide a number of reports that can help you analyse trends in your school and across South Australia.

For more, see School and student results reports.
  1. Log in to Schools Online 
  2. Select 'Reports' 
  3. Select 'Results Reports' or 'SACE Schools Data'
  4. Select the report you want to view
Transfer students who have completed the SACE or left your school Students who have left your school should be transferred out of your student list.

Knowing where students attend school helps us avoid duplicate students in our system.
  1. Read Transfer —students (information sheet 45)
  2. Request the transfer in Schools Online
Rollover classes, teachers, and students Save time by rolling over your classes, teachers, and students from the previous year to the current year. You can then make changes as needed.
  1. Log in to Schools Online
  2. Select 'School'
  3. Select 'Rollover'
Add new teachers and update existing teachers Keeping your teacher list up-to-date helps us manage their access to Schools Online and provide other support.

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'School'
  3. Select 'User/Teacher List'
  4. Select 'Add New Teacher' or select a teacher to edit.
Create Stage 1 and Stage 2 classes and link your teachers When we know which subjects a teacher is teaching, we can provide them with resources and keep them up-to-date with any changes.

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'SACE Classes'
  3. Select 'Create SACE Class – Subjects Search'
  4. Enter subject code or use search
  5. Select 'Create Class'
Check eligibility of students to enrol in subjects Language subjects and Modified Subjects have eligibility requirements. It is the school's responsibility to ensure students are eligible. Make sure you understand eligibility requirements for:
 
Add new students For students to be registered for the SACE, they must be added to our system.

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'Students'
  3. Select 'Create Student'
Enrol all students in classes Enrolling students allows your school to track student completion in the SACE and their ATAR (if applicable).

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'Students'
  3. Select 'Student Search (Own School)'
  4. Select 'View Student'
  5. Select 'View Enrolments'
  6. Select 'Add Student to SACE Classes'
Identify combined classes (exam subjects only) If you have a class of 3 or less for a subject with an exam, you'll need to combine with another class (at your school or at another school) to run a single assessment group. This is to make sure your student's work is moderated fairly.

For more, see Assessment groups — Stage 2.

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'SACE Classes'
  3. Select 'List SACE Classes'
  4. Select 'SACE Class Search'
  5. Use search to find class
  6. Select 'SACE Class Selection'
  7. Select 'SACE Class Summary'
  8. Select 'Edit SACE Class Information'
  9. Select 'Assessment Group' or 'Assessment School'
Check student enrolments will meet SACE completion (and/or ATAR)  requirements It's your responsibility to ensure enrolments for each student meet SACE completion (and/or ATAR) requirements.

For instructional videos and guides, see Schools online for school leaders.
  1. Log in to Schools Online
  2. Select 'Students'
  3. Select 'Student Search (Own School)'
  4. Use search to find the student
  5. For SACE completion: Select 'Completion Check'
  6. For ATAR status: Select 'ATAR'
Prepare for moderation of Stage 1 compulsory subjects Stage 1 moderation doesn't happen every year, so it gives you and your school time to plan.

For more, see Stage 1 moderation and Moderation — Stage 1 (information sheet 16).
We will contact you early in the year and advise which subjects are required from your school.
Check key dates Our calendars contain key dates for the SACE. Use this to plan your year and communicate with teachers about due dates and cut-offs. Explore key dates

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Key dates and calendars

Use our calendars to find key dates and plan your year.

They are the best place to go for up-to-date information on the operations schedule, including enrolment, moderation, resulting, and more.

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Moderation, marking, and online submission

Moderation is a quality assurance process that makes sure student work is graded consistently no matter where they attend school.

School-assessed materials are moderated and externally assessed materials are marked.

See Moderation for detailed processes.

Student materials are submitted online through Schools Online.

More about online submission, including how to prepare files and access to our practice area 'the sandpit'.

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Exams

In Stage 2 of the SACE, there are three types of externally assessed exams:

Learn more about exams, including how to prepare your school, where to access timetables, and what processes to follow.

Predicted examination results

Schools are required to submit predicted examination results for all students enrolled in a subject with a Stage 2 exam.

In certain circumstances (e.g. where a student can't sit an exam because of a significant illness), we use your school's predicted result — and other factors — to determine a student's final examination result.

Learn more about predicted exam results.

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Resulting

'Resulting' covers processes related to students' final results. Topics include:

  • how to submit results
  • what to do when a student breaches the rules
  • students leaving at the end of Semester 1
  • how to analyse results
  • request a clerical check

More about resulting, including detailed processes for the above scenarios and more.

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Systems, procedures, and policies

Schools Online

Schools Online is the SACE Board's system for schools to enter and manage student enrolments, results, and reporting.

More about Schools Online, including user guides, instructional videos, and support.

Policies, guidelines, and procedures

This collection of documents contains requirements and guidance for the teaching and assessing of SACE subjects.

Forms

Forms are used for a variety of administration tasks in the SACE. They are often used with information sheets.

Information sheets

Information sheets cover a range of topics, from student enrolment through to submitting results. They provide detailed instructions for schools, and often include links to key dates.

Topics covered:

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VET and recognised learning

We recognise learning that students have achieved outside of the SACE. Students can be granted SACE credits for appropriate qualifications, subjects, courses, or learning experiences.

Vocational Education and Training (VET)

VET enables students to acquire skills and knowledge for work through a nationally recognised industry-developed training package or accredited course. Students can gain recognition for up to 150 credits for completed VET courses. Exact recognition is dependent on many factors, up to the maximum credits listed on the VET Recognition Register (VRR).

Community learning

Community learning includes community-directed programs or self-directed programs approved by us. Students can count up to 90 credits for community learning.

More about community learning.

Other recognised learning

In addition to VET and community learning, we also offer credits for many other courses and learning experiences. This includes university studies, the International Baccalaureate (IB), language courses, exchange programs, and more. 

More about other recognised learning.

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Supporting student success

Special provisions

Special provisions supports students who have a disability, or have been affected by misadventure or personal circumstances beyond their control, to participate in the SACE.

More about special provisions, including eligibility and how students can apply.

Modified Subjects

Modified Subjects exists to meet the learning needs of students with significant impairment in intellectual functioning or adaptive behaviours associated with their disability. It is a highly individualised subject in which curriculum and assessment are designed around development of the SACE capabilities and personal learning goals appropriate for the student.

More about Modified Subjects, including eligibility, FAQs, and support.

Maximising student success

Every school aims to improve student success. A suite of tools and resources are available to assist you and the teachers at your school to monitor student progress — and turn the spotlight on your own systems — with the aim of improving learning outcomes.

More about maximising student success, including tools to monitor student progress.

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Promoting the SACE

The marketing toolkit is designed to assist you in explaining and promoting the SACE to parents. There are a variety of resources to suit your needs, like videos, brochures, posters, and presentations.

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School and student results reports

We provide a number of reports that can help you analyse trends in your school and across South Australia.

Your school's data

Your principal and principal's delegate can access your school's Stage 1 and Stage 2 subject data, VET data, and SACE completion data in Schools Online.

Learn more about your school's data.

SACE data

SACE data is publicly available and provides summary data about South Australian schools completing the SACE, including:

  • subject enrolments
  • subject results
  • recognised learning
  • special provisions
  • completion
  • pathways

These reports only include data from South Australian students.

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Events and professional learning

SACE Management Conversations

Previously known as the SACE Managers Conference. In these sessions, SACE coordinators, managers, and school leaders can learn more about the SACE Board’s direction of travel and vision to shape education so students thrive.

Hear about the work being undertaken on the Learner Profile, capabilities, recognition of learning, revitalisation of the Research Project and PLP, learning transfer, and Aboriginal education projects. You'll also learn about the SACE Change Network and get a chance to delve into topics of interest during breakout sessions.

Sessions available:

  • 17 March 2021 (face-to-face)
  • 22 March 2021 (online)
  • 24 March 2021 (face-to-face)

SACE Management Q&A — complete for 2021

In this online Q&A session, experienced SACE officers answered questions about managing the SACE within schools. This session is aimed at new and emerging SACE coordinators.

Other professional learning

Many of the professional learning opportunities we provide are aimed at teachers, but there are also workshops and meetings during the year for school leaders.

Stage 2 assessment panels

Teachers can apply to take part in Stage 2 assessment panels. This involves working with SACE staff and lead practitioners to ensure the assessment and moderation processes lead to fair, valid and reliable results for students. This is a valuable learning experience.

Learn more about Stage 2 assessment panels.

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Get support

General support

Our askSACE team can help you with any questions you have about the SACE. If they don't know the answer, the'll get you in touch with the people who do.

askSACE@sa.gov.au
+61 8 8115 4700 (fax +61 8 8124 4553)
Monday to Friday, 8.30 am - 5 pm

Subject support

Each subject has an expert allocated to it. They should be your go-to person for subject-specific questions. You can use the subject search to find their details.

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