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Assessment groups — Stage 2
Information sheet 01

Explanation of ‘assessment groups’ for school assessment results, external assessment results, and quality assurance.

School assessment results, predicted results for external assessment, and quality assurance processes are organised by assessment group. The term ‘assessment group’ is used in addition to ‘class’ on SACE enrolment and results information.

Results sheets in Schools Online for school assessment and for predicted examination results (external assessment) are displayed by assessment group, and are available to the teaching school and the assessment school. Each class involved in an assessment group is listed sequentially on the results sheet for that assessment group.

Results sheets in Schools Online for external assessment investigations are displayed by class.

For final moderation (on site) of Physical Education, results sheets are printed by the SACE Board and sent to the assessment school. On the results sheets, students are listed by assessment group, and each class in an assessment group is listed sequentially for that group.

For predicted performance results for external assessment of Dance, Drama, Ensemble Performance, Performance Special Study, and Solo Performance, teachers prepare a Stage 2 predicted performance results sheet, which lists students by assessment group. 

An assessment group may consist of:

  • a single class
  • classes that are combined within a school
  • classes that are combined from two or more schools.

Combining classes

An assessment group that includes two or more classes may be formed within a school or across schools. Classes are combined in order to support a consistent understanding and application of the performance standards.

Schools Online will automatically create one assessment group, whenever two or more classes of the same subject have the same teacher in a school.

It is essential that schools with an assessment group that includes two or more classes establish processes early in the year to ensure consistent understanding and application of the performance standards.

In a subject that has an examination or a performance as the external assessment, teachers of classes with enrolments of fewer than 10 students are advised to combine with other classes within or across schools to form a single assessment group.

In all other subjects, teachers of classes with enrolments of fewer than 10 students may choose to combine with other classes within or across schools to form a single assessment group.

Reasons for forming assessment groups

The SACE Board wants to reduce the number of students who are excluded from the procedures for which a derived result is required.

Assessment groups that have a small number of students at the start of the year sometimes finish the year with fewer than the minimum number of three required for these procedures.

Schools with a small number of students enrolled in a subject that has an examination or a performance as the external assessment are advised to combine with one or more schools to form an assessment group that will have sufficient students to participate in the procedures for which a derived result is required.

External assessment 

In a subject that has an examination or a performance as the external assessment, an assessment group of fewer than three places students at a considerable disadvantage because they are precluded from participating in the procedures that require a derived result. If any of these students apply for special provisions for their external assessment, the SACE Board will have insufficient data to confirm a derived result.

 

Refer to Form 31 and Information sheet 58 for further advice on the submission and use of derived results.

Procedures for teachers

Teachers should initiate arrangements for combining classes to form an assessment group early in the year, and inform their respective SACE coordinator of these arrangements.

Once the assessment group has been formed, teachers:

  • may share a common learning and assessment plan, or develop a different learning and assessment plan for each class in the assessment group
  • should agree on a common interpretation and application of the performance standards, by exchanging student assessment work
  • may agree to use one or more common assessment tasks, or assessment tasks that address the same specific features of the assessment design criteria, but are based on different themes or topics.

Teachers may exchange student work with the other teacher(s) in the assessment group:

  • before it is assessed, to interpret and apply the performance standards to the same student work, and discuss their assessment decisions
  • after it is assessed, to give each other feedback on their interpretation and application of the performance standards.

Teachers must agree on assessment results for all students in an assessment group that is made up of combined classes.

At the end of the teaching and learning program, schools submit school assessment results sheets in Schools Online for each assessment group. Using these results sheets, the teacher(s) select(s) the sample of students whose evidence of learning for school assessment will be submitted for final moderation.

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Procedures for schools

Schools notify the SACE Board of the forming of assessment groups for each subject in Schools Online.

When two or more schools combine to form an assessment group, the principal and the SACE coordinator in each school must be notified.

Teachers and school leaders decide which school will be the ‘assessment’ school.

All students in an assessment group will be included on the results sheets in Schools Online for school assessment and, where relevant, predicted results.

The ‘contact’ and ‘teaching’ schools for the students should remain unchanged.

See Information sheet 33 for details of school categories.

Schools are required to have an approved learning and assessment plan for each Stage 2 subject offered, except Community Studies and Research Project. Schools have the option of using a pre‑approved learning and assessment plan, a school-developed learning plan, or a combination of these two options. Learning and assessment plans are authorised by the principal or the principal’s delegate and kept at the school.

For subjects with on-site marking or moderation, it is expected that classes combined in an assessment group will be marked or moderated on the same site. Schools negotiate the location of this site. If classes combine to form an assessment group after the school has submitted its preferred dates for on-site marking or moderation, the assessment school must notify the SACE Board immediately.

Enrolment confirmation

All schools involved in an assessment group receive copies of the subject enrolment and assessment group confirmation list for the group. Each school submits confirmation of the enrolments of students at that school.

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Results sheets

Results sheets in Schools Online

Schools access most results sheets in Schools Online.

Where two or more teachers combine to form an assessment group, the teacher at the assessment school liaises with the teacher(s) at the other school(s) to agree on the:

  • school assessment and, where relevant, predicted results for all students in the assessment group
  • sample of students whose school assessment work will be submitted for final moderation.

Each teacher accesses results sheet(s) in Schools Online to:

  • record the final results for the students at their school
  • select a sample of students whose school assessment work will be submitted for final moderation according to the Stage 2 moderation sample selection
  • access and print the ‘Stage 2 school assessment result sheet — moderation samples report’ to begin packaging student materials for moderation
  • submit the results sheet, including the teacher-selected sample (and student materials for subjects nominated for online moderation) to the principal’s delegate of the assessment school for authorisation.

The principal’s delegate at the assessment school authorises and submits the completed results sheets to the SACE Board.

The consent of all principals involved is required before any changes to students’ school assessment results can be requested because of exceptional circumstances.

Paper results sheets — school assessment

The SACE Board sends paper results sheets to the assessment school for school assessment results for Physical Education, Assessment Type 1: Practical.

The teacher at the assessment school:

  • liaises with the teacher(s) at the other teaching school(s) to agree on the school assessment and on the predicted results for all students in the assessment group
  • records the results on the relevant results sheet
  • liaises with the teacher(s) at the other teaching school(s) to select a sample of students, according to the sample selection parameters, whose work for Assessment Type 1: Practical will be viewed at final moderation (on site)
  • signs the results sheet
  • submits the results sheet to the principal of the assessment school.

The principal at the assessment school, or the principal’s delegate:

  • authorises the results sheet
  • forwards a signed copy of the results sheet to the principal of each school involved in the assessment group
  • ensures that the results sheet is submitted to the SACE Board.

The consent of all principals involved is required before any changes to students’ school assessment results or, where relevant, predicted results can be requested because of exceptional circumstances.

Paper results sheets — external assessment

Please refer to the subject operational information for details of the submission of predicted performance results sheets, and the external assessment results sheets (grey) for Dance, Drama, Ensemble Performance, Performance Special Study, and Solo Performance.

Sample for final moderation

All schools involved in an assessment group can access and print the ‘Stage 2 school assessment results sheet — moderation samples report’ in Schools Online to begin packaging student materials for moderation. Each school separately submits the materials for final moderation to the SACE Board.

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Forms

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