Web Content Display (Global)

Accepted file names and formats for online submission

When submitting assessment materials online, teachers need to use accepted file names and accepted file formats. This allows the system to automatically identify assessments and match them with student records. Teachers are able to upload multiple files at once, or one at a time. This means a faster workflow and less mistakes.

Files that are not named correctly, or have an incompatible format, or contain a virus will be rejected. If files are rejected, teachers will need to check the file name and format then upload again.

Accepted file names

For the system to identify an assessment, teachers need to include the student's SACE registration number, subject code and assessment type code in the file name. Free text is mandatory and should be included at the end of the file name to further identify the assessment, e.g. 'Health diabetes investigation' or 'Task 3'.

A dash (-) separates each number or code in the file name.

Examples of accepted file names

online submission formula for SACE materials

Student SACE
registration number
(7 characters)
Subject code
(6 characters)
type code
(3 characters)
Free text
(100 character limit,
can include spaces)
Accepted file name
123456R 2XXX20 ATX free text 123456R-2XXX20-ATX-free text
123456R 2HEH20 AT4 Health diabetes investigation 123456R-2HEH20-AT4-Health diabetes investigation
123456R 2PPS20 AT2 Philosophy analysis 123456R-2PPS20-AT2-Philosophy analysis

Accepted file formats

Teachers should consider these formats when planning student learning and assessment. Arranging for students to submit their work electronically using accepted file formats, or allowing time for file conversion will make the process easier for everyone.

For advice on submitting non-written materials, see Preparation of non-written materials [DOCX 661KB].

Schools Online will accept these file formats:

Type of file Accepted file formats
document Document PDF, Microsoft Office 2010 (including DOC/DOCX, XLS/XLSX, PUB, PPT/PPTX)
image Image JPEG/JPG, GIF, PNG
video Video MOV, AVI, WMV, MP4, MPG, WebM, MKV, M4V
audio Audio MP3, WAV, AIFF, AAC, FLAC, M4A, OGG, PCM, WMA
misc Other Adobe Creative Suite CS5 (including PSD, INDD, AI)
misc All
file types
View all file types [PDF 70KB]