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Results sheets, online submission, and materials collection — Stage 2 final moderation
Information sheet 50

Advice about: procedures for completing and submitting school assessment results sheets, online submission of school assessment materials, and preparation, packaging, and collection of school assessment materials.

In 2019 school assessment materials for some Stage 2 subjects will be submitted in Schools Online for online moderation.

Stage 2 subjects for which school assessment materials are submitted in hard copy are collected from schools by the SACE Board courier.

Moderation

Moderation is part of the confirming phase of the quality assurance cycle outlined in the SACE Assuring Assessment Integrity Policy, which is part of the SACE Policy Framework. It is used to confirm students’ school assessment results in each Stage 2 subject.

In semester 1, school assessment results sheets are available, and final moderation of Stage 2 school assessment is conducted for Research Project A and Research Project B (results due June) only.

In semester 2, school assessment results sheets are available, and final moderation of Stage 2 school assessment is conducted for all Stage 2 subjects, including Research Project A and Research Project B (results due December).

For Stage 2 Physical Education this section only applies to school assessment results sheets for Assessment Type 2: Folio. For information about school assessment results sheets for Assessment Type 1: Practical, which is moderated onsite, see Information sheet 8.

This information does not apply to the SA results sheets and review of Stage 2 modified subjects (see Information sheet 17).

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Results sheets in Schools Online

Schools access school assessment results sheets in Schools Online. These results sheets are available for the periods shown below:

School assessment round Subjects School assessment results sheets available in Schools Online School assessment results sheets due at the SACE Board
Semester 1 (NT) Research Project A
Research Project B
(results due June)
Mid-May Late June
Semester 1 (SA) Research Project A
Research Project B
(results due December)
Mid-May Early July
Semester 2 — Round A Round A final moderation Mid-September Mid-November
Semester 2 — Round B Round B final moderation Mid-September Mid-November

All student work for school assessment must be completed, submitted to the teacher, and assessed before the school assessment results sheets are completed.

The principal, or principal’s delegate verifies school assessment results and submits them to the SACE Board by the due date.

The due date for teachers in Schools Online is automatically set to 3 working days before the SACE Board due date to allow time for the principal or the principal’s delegate to check and verify the results before submitting them to the SACE Board. The principal or principal’s delegate has the ability to adjust the teacher due dates for his or her school.

This is the final opportunity for schools to make enrolment changes (additions or withdrawals). Once results sheets have been submitted to the SACE Board, requests for changes will be approved by the relevant executive manager only in exceptional circumstances.
 

Advice for teachers

Teachers access school assessment results sheets in Schools Online in order to:

  • record the final results for the students at their school
  • select a sample of students whose school assessment work will be submitted for final moderation according to the sample selection parameters
  • submit the results sheet including the teacher-selected moderation sample to the principal’s delegate of the assessment school for authorisation.
  • submit materials for subjects selected for online submission.

For Stage 2 subjects not selected for online submission schools use the Stage 2 School Assessment Results Sheet – Moderation Samples report in Schools Online to prepare student materials for collection for final moderation. This report is produced after teachers have completed the results sheet(s).

The SACE Board may invite schools to submit one or more additional moderation samples during the moderation period.

The columns on the school assessment results sheets, reading from the left, are as follows:

  • ‘Student Name’ — listing students’ names alphabetically.
  • ‘Registration’ — listing the students’ SACE registration numbers.
  • ‘A+ to E—‘ – blank columns in which the teacher records student results from A+ to E— for each assessment type in a subject. When a student does not provide any evidence for an assessment type, the designation ‘I’ (for ‘insufficient evidence’) is recorded. For Community Studies subjects, results are recorded from A to E. The results sheet indicates the weighting of the assessment types as specified in the Stage 2 subject outline.
  • ‘Sample’ – blank columns in which the teacher indicates the students whose school assessment work will be included in the sample of work to be submitted for final moderation.
  • ‘Performance Standards Record’ – is used by teachers of subjects selected for online submission to record the overall achievement against the subject performance standards.
  • ‘Variations’ – is used by teachers of subjects selected for online submission to record details of any variations in moderation materials.
  • ‘Student Materials’ – is used by teachers of subjects selected for online submission to submit student materials.
  • ‘Combined grade’ – A combined school assessment grade A+ to E— is automatically calculated using the student’s results for each assessment type.
  • ‘Withdrawn’ – tick the box in this column to withdraw a student’s enrolment from a subject. (Note that ‘Withdrawn’ is not printed on the student’s Record of Achievement’).

Notes

  • To add an enrolment and results, select ‘Add student’ on the school assessment results sheet.
  • Teachers should take care when entering results in each column.
  • Teachers must check that all information on the school assessment results sheet is accurate before sending the completed results sheet to the principal or the principal’s delegate.
  • Refer to Information sheet 3 for advice on completing Form 2 following a breach of rules by a student.
  • Refer to Information sheet 58 for advice about special provisions for a student’s school assessment.
  • Refer to Information sheet 55 for advice about variations in moderation materials

Requests for changes to results that have been submitted to the SACE Board will be approved by the Executive Manager, Curriculum and Assessment only in exceptional circumstances. Requested changes may require additional moderation. Any costs incurred for additional moderation may be passed on to the school.

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Preparation and collection of hard copy materials

The following instructions are provided for subjects with materials that are submitted in hard copy and collected from schools by the SACE Board courier.

Student materials

Small clear plastic bags known as ‘student bags’ will be supplied for each assessment group for the submission of students’ school assessment materials to the SACE Board for final moderation.

School assessment materials should be packaged by assessment type.

Use the Stage 2 School Assessment Results Sheet — Moderation Samples report in Schools Online to identify students who have been selected for inclusion in the sample to be submitted to the SACE Board for final moderation.

Within the packaging for each assessment type, include all work for that assessment type from each student included in the moderation sample.

Student work for each assessment type in the school assessment will be presented in a variety of media. Materials should be in a format that is accessible during moderation.

If materials are presented in electronic form, a separate CD-R, DVD—/+R, or USB drive must be used for each assessment group, and materials should be sorted into assessment types.

All student materials must be clearly labelled.

Student materials should not be submitted in hard-covered folders.

All individual student bags and clearly labelled larger items that do not fit into individual bags (e.g. posters) must be placed in the large white plastic moderation bag provided for the assessment group.

Valuable or irreplaceable materials should not be submitted. Photocopies or photographs of these materials can provide adequate evidence for moderation purposes. Every possible care will be taken in handling materials, but the SACE Board cannot be responsible for loss or damage of materials in transit.

Variations in the sample

There may be variations in the materials for one or more students in the final moderation sample because:

  • special provisions have been granted by the school to a student(s)
  • a breach of rules in an assessment type(s) has been identified in the work of a student(s)
  • student materials that have been assessed by the teacher are no longer available
  • a student has not completed an assessment task(s).

In these situations the teacher should select another student whose work reliably demonstrates achievement at a particular level. However, sometimes it is necessary to include materials with a variation in the moderation sample (e.g. for an assessment type a student has a result of A+ or is the only student with a result at a particular grade level — see Stage 2 moderation sample selection.

When such materials are included in the moderation sample, the teacher, in consultation with the principal’s delegate or the SACE coordinator, completes and submits Form 27 with the moderation materials to indicate the reason(s) for the variation in the sample.

Assessment group materials

Large white plastic bags known as ‘moderation bags’ will be forwarded to schools for packaging moderation materials by assessment group.

School assessment materials for the students in an assessment group who have been selected by the teacher for inclusion in the moderation sample should be packaged in a moderation bag.

The package must include:

  • evidence of how the tasks were assessed (e.g. annotated checklists, assessment rubrics, solutions), if applicable
  • an approved learning and assessment plan (and addendum, if applicable)
  • a copy of the Stage 2 School Assessment Results Sheet — Moderation Samples report
  • a complete set of task sheets for each assessment type listed in the approved learning and assessment plan
  • school assessment materials (packaged in student bags) from students who have been selected by the teacher for inclusion in the moderation sample
  • Form 27 if applicable.

Teachers should also refer to:

Please check that:

  • the SACE Board school number and the assessment group number are clearly written on each moderation bag
  • the SACE Board subject name is clearly written on each moderation bag
  • multiple bags for an assessment group are clearly marked, for example, ‘School 123, Mathematical Methods, 20-credits, Assessment Group 2, Package 1 of 2’.
  • the results written on the student materials submitted for moderation match the results recorded on the school assessment results sheet
  • the moderation bag is not filled beyond the dashed line.

The work of other students is not required unless requested by the SACE Board. The SACE Board may invite schools to submit one or more additional moderation samples during the moderation period.

Courier collection dates for subjects where school assessment materials are submitted in hard copy

School assessment materials are collected from schools by the SACE Board courier in two rounds, Round A and Round B. To support students and teachers to manage the workload, schools may develop policies and set due dates in accordance with SACE Board policy.

Moderation bags containing student materials will be collected from schools according to the following timetable. SACE coordinators should ensure that materials are available for collection by the SACE Board courier early on the dates outlined in the online calendar.

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Online submission

See Online submission of materials for information about online submission of school assessment materials including file naming, file format, FAQs, and training videos.

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Round A subjects

School assessment materials for these Round A subjects are submitted online. These materials will not be collected by the courier:

Subject Assessment type
Aboriginal Studies Learning journey; social action
Agricultural Production Agricultural reports; applications
Agricultural Systems Agricultural reports; applications
Ancient Studies Skills and applications; connections
Australian Languages (all subjects) Folio; text analysis
Business and Enterprise (10-credit) Folio; practical
Business and Enterprise (20-credit) Folio; practical; issues study
Child Studies Practical activity; group activity
Dance Skills development; response
Drama (10-credit) Folio; interpretative study
Drama (20-credit) Group presentation; folio; interpretative study
English Responding to texts; creating texts
Food and Hospitality Practical activity; group activity
Health Group investigation and presentation; issues analysis; practical activity
Information Processing and Publishing Practical skills; issues analysis
Media Studies Folio; product
Music Performance – Ensemble Performance, Performance and discussion
Music Performance – Solo Performance, Performance and discussion
Outdoor Education (10-credit) Folio; group practical
Outdoor Education (20-credit) Folio; group practical; self-reliant journey
Philosophy Argument analysis; issues analysis
Religion Studies Sources analysis; folio
Research Project A Folio; research outcome
Research Project B Folio; research outcome
Scientific Studies Inquiry folio, collaborative inquiry
Society and Culture Folio; interaction
Women’s Studies Text analysis; essay; folio

School assessment materials for these Round A subjects are not submitted online. These materials will be collected by the SACE Board courier.

Subject Assessment type
Creative Arts Product, investigation
Visual Arts — Art Folio; practical
Visual Arts — Design Folio; practical

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Round B subjects

School assessment materials for these Round B subjects are submitted online. These materials will not be collected by the courier.

Subject Assessment type
Australian and International Politics Folio
Cross-disciplinary Studies Commentary; group project; presentation and discussion
Digital Technologies Project skills, collaborative project
Earth and Environmental Science Investigations folio; skills and applications tasks
English as an Additional Language Academic literacy study; responses to texts
English Literary Studies Responding to texts; creating texts
Essential English Responding to texts; creating texts
Indonesian (continuers) Folio; in-depth study
Integrated Learning Practical inquiry; connections
Language and Culture Text analysis; interaction; text production
Legal Studies Folio; inquiry
Modern History Historical skills; historical study
Music Explorations Musical literacy, explorations
Music Studies Creative works, musical literacy
Nutrition (10-credit) Practical investigation; skills and applications tasks
Nutrition (20-credit) Investigations folio; skills and applications tasks
Psychology (10-credit) Group investigation; skills and applications tasks
Psychology (20-credit) Investigations folio; skills and applications tasks
Tourism Folio; practical activity; investigation
Workplace Practices Folio; performance; reflection

School assessment materials for these Round B subjects are not submitted online. These materials will be collected by the SACE Board courier.

Subject Assessment type
Accounting Skills and applications tasks; report
Biology Investigations; folio; skills and applications tasks
Chemistry Investigations; folio; skills and applications tasks
Community Studies A Contract of work
Community Studies B Folio
Design and Technology (3 subjects) Skills and applications tasks; product
Economics Skills and applications tasks; folio
Essential Mathematics Skills and applications tasks; folio
General Mathematics Skills and applications tasks; mathematical investigations
Geography Geographical skills and applications; fieldwork report
Languages (background speakers and continuers levels) Folio; in-depth study
Languages (beginners level) Interaction; text production; text analysis
Mathematical Methods Skills and applications tasks; mathematical investigation
Physical Education Folio
Physics Investigations folio; skills and applications tasks
Specialist Mathematics Skills and applications tasks; mathematical investigation

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Additional moderation samples

The SACE Board reserves the right to request additional moderation samples at any time before the release of results. The SACE Board may invite schools to submit one or more additional moderation samples during the period from mid-November and mid-December. School assessment materials for students who are not included in the moderation sample should be readily accessible throughout the moderation period.

Schools are only invited to submit additional moderation samples when the moderation panel for a Stage 2 subject is recommending an adjustment to results at a specific grade level and there are five or more students with a result at that grade level. Schools may accept or decline the invitation. The SACE Board would only expect schools to accept the invitation if the teacher(s) is confident that an alternative sample would provide better evidence of achievement at the grade level in question than the original sample provided.

Schools that are invited to submit additional moderation samples will have 24 hours either to decide to decline the invitation, or to accept and submit one or more additional moderation samples electronically. Samples less than 10MB can be submitted via email. Samples larger than 10MB can be submitted via the SACE Board’s secure file transfer system.

When issuing an invitation to submit additional moderation samples, the SACE Board will provide detailed instructions about how to submit the sample. 

Schools are encouraged to keep school assessment materials for all students until the end of the clerical check period in February of the following year.
 

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