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Materials collection and online submission — Stage 2 final moderation
Information sheet 50
Advice about: preparation, packaging, and collection of school assessment materials and online submission of school assessment materials for final moderation.
Stage 2 subjects for which school assessment materials are submitted in hard copy are collected from schools by the SACE Board courier.
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Moderation is part of the confirming phase of the SACE Board quality assurance cycle outlined in the SACE Assuring Assessment Integrity Policy, which is part of the SACE Policy Framework. It is used to confirm students’ school assessment results in each Stage 2 subject.
In Semester 1, final moderation of Stage 2 school assessment is conducted for Research Project A and B (results due June) only.
In Semester 2, final moderation of Stage 2 school assessment is conducted for all Stage 2 subjects, including Research Project A and B (results due December).
- For Stage 2 Physical Education this information sheet only applies to Assessment Type 2: Folio. For information about on-site moderation of Assessment Type 1: Practical, see Information sheet 8.
- This information does not apply to the review of Stage 2 modified subjects (see Information sheet 17).
School assessment results sheet
- record the final results for the students at their school
- select a sample of students whose school assessment work will be submitted for final moderation according to the sample selection parameters.
- submit the results sheet, including the teacher-selected moderation sample, to the principal’s delegate at the assessment school for authorisation.
Materials for subjects selected for online submission are submitted using school assessment results sheets in Schools Online.
For all other Stage 2 subjects, schools use the Stage 2 School Assessment Results Sheet — Moderation Samples report to prepare student materials for collection by the SACE Board courier.
- Refer to Information sheet 8 for information about the moderation sample for Stage 2 Physical Education, Assessment Type 1: Practical.
Preparation and collection of hard copy materials
The following instructions are provided for subjects with materials that are submitted in hard copy and collected from schools by the SACE Board courier.
Small clear plastic bags known as ‘student bags’ will be supplied for each assessment group for the submission of students’ school assessment materials to the SACE Board for final moderation.
School assessment materials should be packaged by assessment type.
Use the Stage 2 School Assessment Results Sheet — Moderation Samples report in Schools Online to identify students who have been selected for inclusion in the sample to be submitted to the SACE Board for final moderation.
Within the packaging for each assessment type, include all work for that assessment type from each student included in the moderation sample.
Student work for each assessment type in the school assessment will be presented in a variety of media. Materials should be in a format that is accessible during moderation.
If materials are presented in electronic form, a separate CD-R, DVD–/+R, or USB drive must be used for each assessment group, and materials should be sorted into assessment types.
All student materials must be clearly labelled.
Student materials should not be submitted in hard-covered folders.
All individual student bags and clearly labelled larger items that do not fit into individual bags (e.g. posters) must be placed in the large white plastic moderation bag provided for the assessment group.
Valuable or irreplaceable materials should not be submitted. Photocopies or photographs of these materials can provide adequate evidence for moderation purposes. Every possible care will be taken in handling materials, but the SACE Board cannot be responsible for loss or damage of materials in transit.
Variations in the sample
There may be variations in the materials for one or more students in the final moderation sample because:
- special provisions have been granted by the school to a student(s)
- a breach of rules in an assessment type(s) has been identified in the work of a student(s)
- student materials that have been assessed by the teacher are no longer available
- a student has not completed an assessment task(s).
In these situations the teacher should select another student whose work reliably demonstrates achievement at a particular level. However, sometimes it is necessary to include materials with a variation in the moderation sample (e.g. for an assessment type a student has a result of A+ or is the only student with a result at a particular grade level — see Stage 2 moderation sample selection.
When such materials are included in the moderation sample, the teacher, in consultation with the principal’s delegate or the SACE coordinator, completes and submits Form 27 with the moderation materials to indicate the reason(s) for the variation in the sample.
Assessment group materials
Large white plastic bags known as ‘moderation bags’ will be forwarded to schools for packaging moderation materials by assessment group.
School assessment materials for the students in an assessment group who have been selected by the teacher for inclusion in the moderation sample should be packaged in a moderation bag.
The package must include:
- evidence of how the tasks were assessed (e.g. annotated checklists, assessment rubrics, solutions), if applicable
- an approved learning and assessment plan (and addendum, if applicable)
- a copy of the Stage 2 School Assessment Results Sheet — Moderation Samples report
- a complete set of task sheets for each assessment type listed in the approved learning and assessment plan
- school assessment materials (packaged in student bags) from students who have been selected by the teacher for inclusion in the moderation sample
- Form 27, if applicable.
Teachers should also refer to:
Please check that:
- the SACE Board school number and the assessment group number are clearly written on each moderation bag
- the SACE Board subject name is clearly written on each moderation bag
- multiple bags for an assessment group are clearly marked; for example, ‘School 123, Mathematical Methods, 20 credits, Assessment Group 2, Package 1 of 2’
- the results written on the student materials submitted for moderation match the results recorded on the school assessment results sheet
- the moderation bag is not filled beyond the dashed line.
The work of other students is not required unless requested by the SACE Board. The SACE Board may invite schools to submit one or more additional moderation samples during the moderation period: Monday 19 November to Friday 14 December.
Courier collection dates for subjects where school assessment materials are submitted in hard copy
School assessment materials are collected from schools by the SACE Board courier in two rounds, Round A and Round B. To support students and teachers to manage the workload, schools may develop policies and set due dates in accordance with SACE Board policy.
Moderation bags containing student materials will be collected from schools according to the following timetable. SACE coordinators should ensure that materials are available for collection by the SACE Board courier early on the dates listed below:
- Subjects scheduled for Round A final moderation — Thursday 15 November
- Subjects scheduled for Round B final moderation — Thursday 22 November
The school assessment materials for the following Stage 2 subjects will be submitted to the SACE Board in hard copy in 2018. School assessment materials for these subjects are collected from schools by the SACE Board courier. Details of courier arrangements will be sent to schools at the appropriate time.
|Australian and International Politics|
|Community Studies A|
|Community Studies B|
|Composing and Arranging|
|Design and Technology (all subjects)|
|Drama (10-credit and 20-credit)|
|Earth and Environmental Science|
|English as an Additional Language|
|Food and Hospitality|
|Information Processing and Publishing|
|Language and Culture|
|Languages (background speakers, continuers, beginners) — except Indonesian (continuers)|
|Music Individual Study|
|Nutrition (10-credit and 20-credit)|
|Outdoor Education (10-credit and 20-credit)|
|Performance Special Study|
|Society and Culture|
|Visual Arts — Art|
|Visual Arts — Design|
School assessment materials for the folio and Research Outcome for Research Project A and B (results due June) are submitted online in 2018.
If you have general enquiries please contact the Project Coordinator — Curriculum and Assessment on +61 8 8372 7556. Subject-specific enquiries should be directed to the relevant SACE officer.Back to top
Additional moderation samples
The SACE Board reserves the right to request additional moderation samples at any time before the release of results. The SACE Board may invite schools to submit one or more additional moderation samples during the period from Monday 19 November to Friday 14 December. School assessment materials for students who are not included in the moderation sample should be readily accessible throughout the moderation period.
Schools are only invited to submit additional moderation samples when the moderation panel for a Stage 2 subject is recommending an adjustment to results at a specific grade level and there are five or more students with a result at that grade level. Schools may accept or decline the invitation. The SACE Board would only expect schools to accept the invitation if the teacher(s) is confident that an alternative sample would provide better evidence of achievement at the grade level in question than the original sample provided.
Schools that are invited to submit additional moderation samples will have 24 hours either to decline the invitation, or to accept and submit one or more additional moderation samples electronically. Samples less than 10 MB can be submitted via email. Samples larger than 10 MB can be submitted via the StateNet secure file transfer system.
When issuing an invitation to submit additional moderation samples, the SACE Board will provide detailed instructions about how to submit the sample.Back to top
See subjects for online submission for information about online submission of school assessment materials including file naming, file format, FAQs, and training videos.
In 2018 school assessment materials for the following subjects must be submitted for online moderation using Stage 2 school assessment results sheets in Schools Online.
|Australian Languages (all subjects)|
|Business and Enterprise|
|English Literary Studies|
|Research Project A|
|Research Project B|
Round A subjects
School assessment materials for those Round A subjects marked with an asterisk* should be submitted online in 2018. These materials will not be collected by the courier.
|Aboriginal Studies||Learning journey; social action|
|Agricultural Production||Agricultural reports; applications|
|Agricultural Systems||Agricultural reports; applications|
|*Ancient Studies||Skills and applications; connections|
|*Australian Languages (all subjects)||Folio; text analysis|
|*Business and Enterprise (10-credit)||Folio; practical|
|*Business and Enterprise (20-credit)||Folio; practical; issues study|
|Child Studies||Practical activity; group activity|
|Composing and Arranging||Folio of minor works; commentary|
|Creative Arts||Product; investigation|
|Dance||Skills development; response|
|Drama (10-credit)||Folio; interpretative study|
|Drama (20-credit)||Group presentation; folio; interpretative study|
|*English||Responding to texts; creating texts|
|Ensemble Performance||First performance, second performance|
|Food and Hospitality||Practical activity; group activity|
|*Health||Group investigation and presentation; issues analysis; practical activity|
|Information Processing and Publishing||Practical skills; issues analysis|
|*Media Studies||Folio; product|
|Music Individual Study||Folio; product|
|*Music Technology||Folio – part 1; folio – part 2|
|Outdoor Education (10-credit)||Folio; group practical|
|Outdoor Education (20-credit)||Folio; group practical; self-reliant journey|
|Performance Special Study||First performance; second performance; commentary|
|*Philosophy||Argument analysis; issues analysis|
|*Religion Studies||Sources analysis; folio|
|*Research Project A||Folio; research outcome|
|*Research Project B||Folio; research outcome|
|Scientific Studies||Investigations folio; skills and applications tasks|
|Society and Culture||Folio; interaction|
|Solo Performance||First performance; second performance|
|Visual Arts — Art||Folio; practical|
|Visual Arts — Design||Folio; practical|
|Women’s Studies||Text analysis; essay; folio|
Round B subjects
School assessment materials for those Round B subjects marked with an asterisk* should be submitted online in 2018. These materials will not be collected by the courier.
|Accounting||Skills and applications tasks; report|
|Australian and International Politics||Folio; sources analysis; investigation|
|Biology||Investigations; folio; skills and applications tasks|
|Chemistry||Investigations; folio; skills and applications tasks|
|Community Studies A||Contract of work|
|Community Studies B||Folio|
|*Cross-disciplinary Studies||Commentary; group project; presentation and discussion|
|Design and Technology||Skills and applications tasks; product|
|Earth and Environmental Scien||Investigations folio; skills and applications tasks|
|Economics||Skills and applications tasks; folio|
|English as an Additional Language||Academic literacy study; responses to texts|
|*English Literary Studies||Responding to texts; creating texts|
|*Essential English||Responding to texts; creating texts|
|Essential Mathematics||Skills and applications tasks; folio|
|General Mathematics||Skills and applications tasks; mathematical investigations|
|Geography||Geographical skills and applications; fieldwork report|
|*Indonesian (continuers)||Folio; in-depth study|
|Information Technology||Folio; skills and applications tasks; project|
|Integrated Learning||Practical inquiry; connections|
|Language and Culture||Text analysis; interaction; text production|
|Languages (background speakers and continuers levels)||Folio; in-depth study|
|Languages (beginners level)||Interaction; text production; text analysis|
|Legal Studies||Folio; inquiry|
|Mathematical Methods||Skills and applications tasks; mathematical investigation|
|Modern History||Historical skills; historical study|
|Musical Styles||Skills development; investigation|
|Musicianship||Skills development; arrangement|
|Nutrition (10-credit)||Practical investigation; skills and applications tasks|
|Nutrition (20-credit)||Investigations folio; skills and applications tasks|
|Physics||Investigations folio; skills and applications tasks|
|Psychology (10-credit)||Group investigation; skills and applications tasks|
|Psychology (20-credit)||Investigations folio; skills and applications tasks|
|Specialist Mathematics||Skills and applications tasks; mathematical investigation|
|Tourism||Folio; practical activity; investigation|
|*Workplace Practices||Folio; performance; reflection|