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Coordinating the SACE Getting ready for end of year

SACE Coordinators can use this web page as a central point of information about managing end of year SACE matters within their school.

Online Q&A session - Thursday 16 September 2021

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Term 3 Zoom meeting - Monday 20 September 2021

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Stage 2 enrolments ​

Stage 2 enrolments have been finalised and the cutoff is in place in Schools Online​.

Teachers can add students on the result sheets​. Teacher can also withdraw students from the entire subject on the school assessment results sheets.

Stage 2 modified subjects have the same enrolment cutoff as Stage 1 subjects .

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Online submission of materials​

​Student materials are submitted online through Schools Online.​

External assessment materials for all Stage 2 subjects with an investigation are submitted online for marking.​

School assessment materials for all Stage 2 subjects are submitted online for moderation. ​

Download the 2021 online submission schedule:

Teachers submit materials in Schools Online using accepted file names and formats.​

More information about online submission, including how to prepare files and access to our practice area 'the sandpit' can be found in our Online submission of materials section. 
 

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Stage 1 moderation

Stage 1 Moderation ensures that the performance standards in Stage 1 English and mathematics subjects and the PLP have been applied consistently.​

Schools required to submit a sample for Stage 1 Moderation for Semester 2 have been advised by email through SACE Coordinators and Principals.​

Teachers need to prepare moderation materials for electronic file transfer ready for upload via Kiteworks.​

File upload request details will be emailed to SACE Coordinators in week 3 of term 4.

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Modified subjects

Modified Subject Review is part of the confirming phase of the quality assurance cycle. ​

Schools required to submit a sample for Review for Semester 2 have been advised by email through SACE Coordinators and Principals.​

Teachers need to prepare review materials for electronic file transfer ready for upload via Kiteworks.​

File upload request details will be emailed to SACE Coordinators in week 3 of term 4.​

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External assessment​

Student investigations for all Stage 2 subjects with an external investigation will be submitted in Schools Online for online marking.​

When a student does not provide any evidence for the assessment type, the student should be withdrawn on the external assessment result sheet (Note a ‘Withdraw’  on the results sheet does not withdraw the student from the subject).​

Submission of external assessment materials occurs in 3 rounds, Round 1, Round 2 and Round 3.​

Download the 2021 online submission schedule:

Teachers submit materials in Schools Online using accepted file names and formats.​

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Stage 2 moderation

Stage 2 Moderation ensures that the performance standards in the school assessment component of Stage 2 subjects have been applied consistently.​

School assessment materials for all Stage 2 subjects will be submitted in Schools Online for moderation.  This includes the school assessment component for Community Studies, which will be submitted online for the first time this year.​

Teachers select a sample of students whose evidence of learning is to be submitted for final moderation according to sample selection parameters. ​

Occasionally there may be variations in the materials for one or more students in the final moderation sample, and these should be noted in the Variation Moderation Materials icon in the result sheet in Schools Online.​

Submission of school assessment materials occurs in 2 rounds, Round A and Round B.​

Download the 2021 online submission schedule:

Teachers submit materials in Schools Online using accepted file names and formats.​

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E-exams​

In previous years following the ‘practice window’, the SACE sent a readiness survey for schools to complete. This year instead of a survey, schools can use the E-exams Readiness Self-Assessment Checklist [PDF 114KB].​

 The SACE will assume schools are ready unless schools contact askSACE for further support​.

Contact askSACE

askSACE@sa.gov.au
+61 8 8115 4712

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Special provisions

Schools identify and implement reasonable adjustments for both school and external assessments that can be managed within the school context.                                          ​

School assessment ​

Where the school has approved an adjustment to the school assessment for a student, and evidence of their learning in an assessment type is required as a sample for moderation, the school should complete the Variations to Moderation Materials Form (VMM) in the result sheet in Schools Online. ​

The  Learning and Assessment Plans need to be updated to reflect the adjustment(s). ​​

External Assessment ​

Exams

If students are unable to attend an examination or sat an examination or performed while impaired or suffered from a serious illness of 3 or more days’ duration immediately before an examination, they may be eligible for a derived result  (Form 32) . Form 32 must be completed in full and requires a detailed school and medical report ​

Requests for the use of a derived result must be received at the SACE Board within 3 days of the student’s last examination. Schools are not required to submit a separate Form 32 for each subject. ​

External investigations​

Extension to the due date of submission to the SACE Board must be submitted using Form 31 a week before the due date.​

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VET results

VET results are submitted to the SACE Board in Schools Online.​

Certificate III qualifications to be counted in a student's ATAR must be verified as completed in Schools Online.​

VET results and Certification III verifications can be submitted to the SACE Board at any time during the year.​

The VET results and Certificate III verifications are due at the same time as the Stage 1 results due date.​

When entering VET results, if a qualification or unit is not in Schools Online, email askSACE with the details and it will be added.​

In 2021, where it has been impossible for VET students to complete their VET course or work placement due to the impact of COVID-19, an additional opportunity to submit VET results will be available, similar to the temporary process that was available in 2020.  Details will be provided in future editions of The Standard.​

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Recognition

University Studies and International Baccalaureate academic transcripts should be sent to askSACE@sa.gov.au as soon as students have been resulted using form 12​ [PDF 167KB].

University Studies academic transcripts received after Results Release, will have ATAR’s recalculated for students until the end of clerical check period​.

International Baccalaureate transcripts received after Results Release, will have ATAR’s recalculated for students until the end of clerical check period​.

Community developed learning applications (Form 10) [PDF202KB] should be submitted to askSACE@sa.gov.au by 29 November 2021.​

Self Directed Community Learning results at Stage 1 can be entered in Schools Online up until 29 November 2021.​

Exit assessment applications (Form 13) [PDF 150KB] should be submitted to askSACE@sa.gov.au by 29 November 2021. Schools need to ensure that a student is withdrawn on the result sheet prior to submission of applications.​

Recognition applications for all other recognition for Stage 1 and Stage 2 equivalent studies (Form 12) [PDF 167KB], including Interstate/Overseas, Adult Status, Exchange Students should be submitted to askSACE@sa.gov.au by 29 November 2021.​

Recognition applications received after 29 November will not be processed until the following year, unless required for SACE completion or ATAR calculation. ​

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Governor of SA Commendation Excellence Awards

The prestigious Governor of SA Commendations recognise excellence in achievement in Stage 2 subjects, and in the development of one or more SACE capabilities to an exceptional level.​

Nominations are now open for the commendations, and are due on Friday 12 November 2021.​

Commendations include:​

  • Excellence Award (approx. 25 commendations)​
  • Aboriginal Student SACE Excellence Award (one commendation)​
  • Excellence in Modified Subjects Award​

Nomination forms, capability statement, and the policy, including eligibility and selection criteria, are available on the Commendations and awards section on our website.

All schools are encouraged to nominate one student per category.​

 

Contact

Karen Collins
Email: karen.collins@sa.gov.au
Ph: 8115 4775

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Subject implementation​

Implementation activities focus on key changes to a subject that has been renewed or refreshed. Participation in implementation activities ensures teachers are informed and confident in delivering the subject.

Implementation activities for:​

  • Community Connections (replacing Community Studies B in 2022)​
  • Stage 2 Psychology (renewed for teaching in 2022)​
  • Stage 2 Spiritualities, Religion, and Meaning (renewed for teaching in 2022)​

will be held during Term 4, 2021.​​

These activities will be delivered in one or more ways, including face-to-face, online meetings, and PLATO courses.  PLATO courses and meetings may cover specific, and different aspects of the renewed subject. And so teachers may need to complete or attend one activity before completing another.​

Schools and subject teachers will be notified of the availability of these activities via the SACE Board’s communications, and workshops and meetings.​

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Subject outlines online – transition to digital content​

In 2020 we transitioned 35 subject outlines from print format to digital format. In Term 4, 2021 more subjects will be transitioned to digital content for teaching in 2022. The transition process will take 2-3 years.​ To find out more see subject outlines online.​

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Subject changes 2022​

Recommendations for changes to subject outlines are received from lead practitioners, practising teachers, markers, and moderators. These are then considered and approved by the SACE Board.​

Changes are considered on the basis of:​

  • clarification/ambiguity of specifications for teachers​
  • updating outdated information​
  • removing potential tripwires and possible outcomes for students.​

Availability and notification:​

  • schools will be notified in Term 4 of those subject outlines with changes for 2022​
  • subject outlines with changes will be published online throughout Term 4, 2021​
  • subject outlines with no changes will not be republished (with year of teaching) until January 2022.​

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Getting started - 2022

Key information to support SACE Coordinators to get the new school year underway are provided on the Getting started page. Information includes a start-of-year-checklist, key dates for the year and information about key procedures.​

New SACE Coordinators can access a short online PLATO course .

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